Junior PMO support/Junior Program Analyst

We are looking for a Junior PMO Support/Junior program analyst for a company in Stockholm. Start is in January, 12 months limited contract to begin with. The assignment may range between 80-100%, depending on the company's workload.

Assignment: The CRM program management team needs support in preparing meetings, keeping meeting minutes, following up on decided actions, maintaining the program plan, and other governance activities. The role will participate in work to align countries, business units and technology teams. The Program Management team consists of program managers responsible for IT, Business and Transformation.

Key Responsibilities

• Manage the program calendar, invites and booking of resources for program events

• Prepare agendas, slide packs, and decision points for steering groups and other governance forums

• Maintain templates for status reporting and collect inputs from streams and solution areas and ensure consistency in the materials

• Document meeting minutes during key program meetings, capture decisions, action items, owners, and deadlines

• Track actions and ensure timely follow-up with responsible owners

• Keep program documentation and folder structures up to date

• Maintain program artefacts describing setup, overall plan, stakeholders, governance structures etc.

Required Competences

Junior resource, preferably with experience from:

• PMO support, project coordination, or similar structured support roles

• Ability to capture and summarise complex discussions

• Strong drive to ensure actions are followed

• Comfortable coordinating many stakeholders across business, IT, and vendors

• Proactive, detail-oriented, and able to maintain structure in a fast-moving program

• Good communication skills and high proficiency in MS Office (PowerPoint/Excel/Word)

• Experience from Jira

This role requires fluency in English, both written and spoken. 

This is a full-time consultant position in Stockholm through Incluso. Start is in January , 12 months limited contract to begin with, with possibility of extension after that. This role is 80% onsite in Stockholm. Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Emma Hörnsten  recruiter at Incluso.